What is Facial Recognition Attendance?
Our facial recognition attendance feature is a sophisticated mobile-based clocking system that uses advanced biometric technology to verify employee identity at every shift sign-in and sign-out. By combining facial biometrics with liveness detection and location-based verification, we’ve created the most secure and reliable attendance solution for UK businesses.
Unlike traditional methods such as timecards, PIN codes, or manual registers, facial recognition provides irrefutable proof of attendance while offering unmatched convenience for your workforce.
Your Employees Can’t Cheat the Clock Anymore
Advanced biometric technology that verifies who’s clocking in, where they are, and whether they’re actually there.
Liveness Detection Technology
No photos. No videos. No masks. Our liveness detection ensures a real person is present at every clock-in, making time fraud impossible. The system doesn’t just recognise a face—it verifies that face belongs to a living person standing in front of the camera at that exact moment. Also, employees cannot use a picture of their colleague to clock them in, hold up a tablet showing a video, or wear a mask. The liveness detection identifies these fraud attempts instantly and refuses the clock-in.
GPS Location Verification
Employees can only sign in from approved worksites. Geofencing technology confirms they’re physically present where they should be. When an employee attempts to clock in, the system automatically checks their smartphone’s GPS coordinates against these approved locations. For businesses with mobile workers, you can set up numerous approved locations, allowing field staff to clock in at different client sites throughout their day.
100% Mobile-Managed
Every shift sign-in and sign-out happens through our secure mobile app. Smart Workforce eliminates all of these expenses by turning your employees’ smartphones into secure time clocks. The mobile app is intuitive and user-friendly, designed for employees of all technical abilities. After a simple one-time setup that takes less than a minute, employees can clock in and out with just a few taps. The app works on both iOS and Android devices, ensuring compatibility across your entire workforce.
3-Second Clock-In
Lightning-fast facial recognition gets employees clocked in faster than traditional punch cards or PIN codes. Our system completes the entire verification process—biometric scan, liveness check, location confirmation, and attendance logging—in approximately three seconds. With facial recognition, there’s nothing to swipe, nothing to enter, nothing to remember. Employees simply open the app, position their face within the camera frame, and they’re clocked in.
Real-Time Sync
Attendance data flows instantly into timesheets and payroll. No manual entry, no delays, no errors. The moment an employee completes their clock-in, the attendance record is created in the system and becomes immediately visible to managers and administrators. This real-time visibility transforms workforce management—managers can see exactly who’s clocked in at any moment, enabling proactive management of attendance issues.
GDPR Compliant
All facial recognition data is encrypted both in transit and at rest. The facial templates are stored using one-way encryption that cannot be reverse-engineered. The system incorporates comprehensive consent management, with employees providing explicit consent before their biometric data is collected. We provide all necessary documentation to support your GDPR compliance obligations.
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Benefits That Transform Your Business
Eliminate Time Theft
Stop buddy punching, early departures, and fraudulent overtime claims permanently. Industry research suggests approximately 16% of employees admit to buddy punching, with each incident costing 15-30 minutes of paid time for work not performed. With Smart Workforce, no employee can clock in on behalf of another because biometric verification requires their actual face.
Save Administrative Hours
No more manual timesheet collection, verification, or corrections. Fully automated attendance capture eliminates the tedious administrative work of collecting timesheets, entering data, verifying information, and resolving discrepancies. Organisations typically reduce attendance administration time by 75% or more.
Pay for Actual Hours Worked
Precise attendance data ensures payroll reflects reality, not estimates or fraud. Every clock-in and clock-out is verified to the exact second, confirmed through biometric and location verification. You know with certainty who worked, when they worked, where they worked, and for precisely how long.
Complete Audit Trail
Every clock-in includes biometric verification, GPS coordinates, and timestamp. This comprehensive verification data creates an indisputable audit trail that provides protection in disputes, supports client billing, and demonstrates regulatory compliance.
Improve Accountability
When employees know attendance is verified, punctuality improves naturally. The knowledge that they cannot manipulate the system creates a culture of accountability and fairness where everyone is held to the same standard.
Gain Powerful Insights
Analytics reveal patterns, identify issues, and optimise scheduling decisions. Accurate attendance data transforms from an administrative requirement into a strategic asset that improves decision-making across your organisation.
Support Mobile Workers
Perfect for multi-site operations, field workers, and remote teams. Employees can clock in and out wherever they are, with GPS verification ensuring they’re at approved locations whilst giving them flexibility to work across multiple sites.
Stay Compliant
Automated records support Working Time Regulations and employment law requirements. The system tracks all worked hours automatically, flags potential violations, ensures proper documentation, and generates reports necessary for regulatory inspections.
How It Works
Simple for employees. Powerful for managers.
Download & Register – Employees download the Smart Workforce app and complete a one-time facial registration that takes less than 60 seconds. The app guides them through capturing multiple angles to create a comprehensive biometric template.
Open App at Shift Start – When it’s time to begin work, employees simply open the app and tap “Sign In.” The interface is clean and intuitive, requiring minimal interaction.
Face Verification – The facial recognition system analyses hundreds of unique facial features, comparing them against the registered biometric template whilst simultaneously performing liveness detection. This verification completes in approximately two seconds.
Location Check – The system automatically performs GPS location verification, comparing the device’s coordinates against approved worksites. If the employee is within the geofenced boundary, verification passes.
Instant Clock-In – Once both facial and location verification successfully complete, the employee is clocked in. They receive immediate confirmation with timestamp and location details. The system creates a comprehensive attendance record, including biometric verification, GPS coordinates, timestamp, and worksite information.
Repeat at Sign-Out – Employees repeat the same process to clock out. The system automatically calculates total hours worked, accounting for breaks, and feeds directly into timesheet systems.
Stop Buddy Punching Today
See how much you could save with accurate facial recognition attendance.