Have you ever conducted a time audit at your organization to see how much time your employees spend completing their tasks? If not, you’re not alone.
A recent study by Development Academy and Acuity Training showed that over 49% of working professionals across different sectors have never conducted a time audit. As a result, they fail to meet their client’s expectations and suffer from low levels of job satisfaction. To overcome these challenges, experts recommend time management apps that keep teams organized and make them more productive. By spending just 10-12 minutes on workday planning, business owners can save up to 2 hours of productive time.
In this article, we will discuss 5 smart ways companies can use time management apps to stay organized and achieve long-term sustainability.
So, let’s get started!
What is a Time Management App?
A time management app, also called time tracking software, helps companies and professionals effectively manage their time. The tool is helpful in time tracking, workday planning, and task prioritization based on clients’ needs.
Besides, managers and team leads can use these apps to get a clear overview of their schedules and tasks. This way, a time management app can help them stay organized, improve productivity, and reduce stress. With robust time-tracking software in place, users can better prioritize their time and optimize their schedules to achieve their desired goals.
Key Features of a Time Management App
Given below are some of the key features of a time management app that can help businesses optimize their team performance and deliver impeccable results.
Time Tracking: Track the time employees spend completing the assigned tasks and calculate workable hours for accurate payroll management.
Task Management: Create to-do lists of pending tasks along with due dates and priorities to make sure never miss a deadline.
Calendars: Check daily, weekly, or monthly schedules, events, appointments, and deadlines all in one calendar.
Reminders: Get reminders for upcoming tasks or events to stay updated and organized.
Team Collaboration: Collaborate with team members, share task lists, and give feedback for continuous improvement.
Task Prioritization: Prioritize the most important tasks to stay on track.
Reporting: Generate detailed reports on productivity and time used to identify areas for further improvement.
Integration: Integrate third-party apps like email and messaging apps or project management tools for better results.
5 Smart Ways to Use Time Management App
1. Time Tracking for Productivity Enhancement
All members of a team are not equal. Each one has different productivity levels depending on his/her roles and responsibilities, the complexity of tasks, and skillsets. Research shows that on average, most employees are productive for 2 hours and 23 minutes per day.
Hence, time tracking via cloud-based solutions enables team leaders to calculate how much time their employees spend completing different tasks. For instance, if a team takes 3 hours to complete an assignment, the manager can better forecast the future staffing requirements based on previous data.
Eventually, companies can organize their teams and achieve higher productivity levels.
2. Keep Your Teams Focused and Engrossed
The internet is like a vast universe full of knowledge, information, and valuable insights along with a lot of distractions. Imagine sitting in your office working on some urgent tasks online. However, the ads on different websites and push notifications keep distracting you every time you try to concentrate on your work.
With a time management app, you can block all such notifications and distractions that can decline your productivity. Besides, teams can also use these apps to address various operational and personal inefficiencies to keep things in order.
This way, the time tracking app can help you spend your productive time completing high-priority tasks and never miss a deadline.
3. Better Workload Management for Employee Satisfaction
The intensity of business operations keeps fluctuating throughout the year. During peak business days, the workload is so immense that employees don’t even have enough time to organize their thoughts. In this situation, slight mismanagement in workload distribution can lead to job burnout and declined productivity levels.
A time management app enables managers evenly distribute their workload based on staff availability and efficiency. Besides, team members can also see how many tasks they have to complete in the coming days as well as track the time spent completing previous assignments.
Consequently, managers can complete their tasks on time while keeping their employees happy and satisfied.
4. Streamline Payroll Calculations
By tracking employee hours and attendance, companies can also use time management apps for accurate payroll calculations. These fully-automated tools prevent errors in payroll calculations and reduce the amount of time and effort required to manually calculate employee hours.
You can integrate these time management apps with popular payroll platforms to streamline the payroll process and instantly transfer the attendance data to the payroll software. Some time management apps also have built-in payroll calculators that can estimate staff salaries based on their hours worked, pay rate, and overtime.
Additionally, users can also generate payroll reports and provide valuable insights into employee hours, attendance, and pay. These reports can help managers identify trends and make informed decisions about scheduling and staffing.
5. Get Real-time Insights for Informed Decision-making
The only way team leads can achieve their desired productivity goals is by getting real-time insights into their team’s performance and workflows. For this purpose, they need high-tech time management apps that can offer quick updates and assist them in data-driven decision-making.
By utilizing a robust time management app, managers can review scheduled tasks and monitor the current progress. Besides, they can evaluate individual team performance at different levels and see which employees are engaged in tasks. Likewise, they can estimate how much more time is still needed to complete high-priority tasks.
Based on these insights, they can make quick decisions, modify their strategic plans, and take timely actions to deliver impeccable results.
Time is a great asset for any organization, irrespective of its size or scope. Companies using time optimization are more likely to outperform their competitors and achieve their desired goals.
Keeping in view the ever-evolving consumer needs, the utilization of cloud-based time management apps has become a necessity today. The more businesses will invest in time-tracking tools, the better they can manage schedules and make their teams more productive.
From productivity enhancement and informed decision-making to streamlined payroll calculations and employee satisfaction, time management apps offer endless benefits to their users.